Simplify virtual care
using HIPAA compliant
telemedicine software
Telehealth is for everyone—but it’s not the same for everyone.
Launch Within a Week
Streamlined implementation ensures you start seeing patients virtually in less than 7 days.
Reduce Time by 75%
Automated appointment workflows free up staff to focus on business priorities.
Reduce No Shows by 50%
Improve access with virtual care that improves appointment adherence, increasing volume and revenue.
Ben Hose
Co-founder and Chief Technology Officer | TripDoctor
“Providertech’s team exceeded our expectations in terms of cost, quality of developers, communication, and project management abilities.”
How it Works
- Your clinic schedules an appointment in your practice system or ours.
- Contact-free Check-in & Appointment Management
- Automated pre-visit FAQs and instructions are sent to patients based on your requirement.
- We text your patient an appointment reminder with the video visit link.
- Your clinic accesses and launches the video visit from your practice system.
Contactless patient registration and appointment management via text helps you collect information you need while minimizing exposure to infectious diseases and time spent on the phone.
Our integrated software leverages the appointment type for customized virtual care messaging.
Contactless patient registration and appointment management via text helps you collect information you need while minimizing exposure to infectious diseases and time spent on the phone.
Contactless patient registration and appointment management via text helps you collect information you need while minimizing exposure to infectious diseases and time spent on the phone.
Contactless patient registration and appointment management via text helps you collect information you need while minimizing exposure to infectious diseases and time spent on the phone.
CareTele Features
On-demand &
scheduled appointments
Enable better access when and where your patients need you, whether instantly or later.
Branded communications
Leverage built-for-you landing pages, provider profiles, and SMS text messaging templates.
Automated workflows
Eliminate manual patient calls by automating call prep, virtual visit links, and more.
Payment collection
Process patient payments remotely at the point of service.
Easily communicate with your patients while safeguarding their information.
Built for HIPAA compliance by healthcare technology experts on Azure’s HITRUST certified cloud.
Encryption for all data and Personal Health Information (PHI)
Data sent to and from Providertech’s Azure cloud infrastructure is encrypted with TLS/SSL with authentication devices for client and server-side
Secure and HITRUST Certified Infrastructure
Our environments and your data run on Azure’s HITRUST certified infrastructure leveraging Azure blueprints and security technologies such as two-factor authentication, IAM access control management, encryption at rest and in transit and more…
Built with TCPA safeguards
Safely communicate with patients in compliance with federal regulations using right party validation, a reassigned phone numbers API, and more.
Seamless integration with all major EHRs
Quick and customized implementation
Up-to-date regulatory documentation using automated processes
Actionable, real-time data and insights
Use Cases
Frequently Asked Questions
- What is two-way text messaging in healthcare?
- Why do we need HIPAA compliant texting in our healthcare organization?
- How does secure texting in health care work?
- What are the benefits of HIPAA compliant texting for our healthcare practice?
- What are some ways I can use HIPAA compliant texting at our healthcare practice?
What is two-way text messaging in healthcare?
Two-way text messaging enables healthcare providers, payers, and professionals to communicate with their patients in real-time. While some healthcare messaging solutions allow you to send text messages to your patients, they can’t all receive and interpret text-based responses. Providertech’s two-way text messaging enables your patients to respond based on the text message they received directly to their phone and allows the healthcare professional to see and respond back to the patient’s text or secure message.
Why do we need HIPAA compliant texting in our healthcare organization?
HIPAA compliant text messaging allows your practice staff and physicians to more efficiently communicate with each other and patients while maintaining the privacy of your patients’ Protected Health Information (PHI) and complying with HIPAA requirements.
Unlike secure messaging platforms, basic email and short message service (SMS) may not be compliant with HIPAA unless certain safeguards are implemented to protect sensitive patient information.
How does secure texting in health care work?
Secure texting in health care allows care teams to simplify and streamline communication workflows. Using Providertech’s messaging platform, providers, nurses, payers, and other health professionals can send secure text and photo messages composed within a HIPAA compliant system. The recipient is notified via their mobile device and accesses the encrypted message after confirming their identity.
What are the benefits of HIPAA compliant texting for our healthcare practice?
HIPAA compliant text messaging benefits for healthcare organizations and practices include:
Improved care plan adherence. Providers and care managers can use secure messaging to stay connected to their patients in between visits. When patients receive education and navigation tips via text and are prompted to follow-up with their care provider using secure messaging, they’re more likely to adhere to their provider’s instructions.
Streamlined communication workflows. Providertech’s HIPAA compliant texting platform allows healthcare organizations and providers to customize texting rules based on their needs while leveraging messaging templates to save time. This allows healthcare professionals the ability to scale their patient outreach using automation without losing personalization.
Timely service recovery and enhanced patient experience. Healthcare practices can send patient satisfaction surveys in real-time using secure messaging. This allows patients to respond right away with details about their experience. When a patient communicates dissatisfaction, practice staff can follow up with service recovery immediately, often providing resolution before the patient’s frustration escalates.
Increased patient access. Our HIPAA compliant texting app allows healthcare practices to better manage appointments allowing patients to easily respond to automated text reminders with the ability to confirm, reschedule, or cancel upcoming appointments. It also provides patients with a secure channel to respond with other important information. As a result, providers can more efficiently maximize their scheduling capacity without needing to manually call individual patients.
What are some ways I can use HIPAA compliant texting at our healthcare practice?
HIPAA compliant text messaging is a convenient and safe way to:
- Manage patient appointments (Confirm, reschedule, or cancel)
- Distribute post-visit instructions
- Answer patient questions and concerns
- Monitor care plan adherence
- Deliver population health campaigns
- Respond to routine requests (e.g. medication refills and physician referrals)
- Decrease incoming call volume
- What are some ways I can use HIPAA compliant texting at our healthcare practice?
- Is text messaging HIPAA compliant?
- Can I safely send attachments, such as images, using secure messaging?
- What HIPAA regulations apply to text messaging?
- What are the HIPAA compliant requirements to protect our patients’ health information?
- How do I know the text messages are secure and HIPAA compliant?
- How do I choose a HIPAA compliant messaging solution?
Is text messaging HIPAA compliant?
When the proper physical, technical, and administrative safeguards are in place, text messaging can maintain HIPAA compliance. Establishing these security measures ensures your practice can maintain the confidentiality, integrity, and security of any protected health information that you store or communicate with other authorized parties/services.
Can I safely send attachments, such as images, using secure messaging?
Yes, as long as you use the camera feature within the secure messaging app, you can send images that are HIPAA compliant. If you attach a photo that was taken from your camera and uploaded as an attachment, it may NOT be HIPAA compliant.
What HIPAA regulations apply to text messaging?
HIPAA laws were established to protect private health information. HIPAA encompasses the following four rules that control how PHI is safeguarded and managed.
Privacy Rule: Instructions regarding an individual’s right to manage how their identifiable health information is used
Security Rule: A series of guidelines to safely manage the confidentiality, integrity, and accessibility of electronic PHI as it’s created, distributed, managed, and received (e.g. regular risk assessments)
Enforcement Rule: Provisions for holding covered entities and associates accountable through financial penalties and court procedures
Breach Notification Rule: Requirements for when (within 60 days) and how covered entities and business associates notify related parties about a breach of PHI.
What are the HIPAA compliant requirements to protect our patients’ health information?
HIPAA requires that all sensitive information that is stored and transmitted across any mobile device, such as a smartphone, needs to be encrypted. When text messages and attachments are encrypted, third parties who are not permitted access cannot use or read protected health information. This prevents unauthorized users from accessing PHI or other secure information on public Wi-Fi or open cell phone networks, or in the event a device is stolen or lost.
How do I know the text messages are secure and HIPAA compliant?
We take safeguarding patient health information seriously. To protect PHI and adhere to HIPAA and other industry regulations, we secure our text message solution with a comprehensive scope of physical, technical, and administrative safeguards. We also use encryption to ensure sensitive information remains confidential and secure by being unreadable by unauthorized third parties.
How do I choose a HIPAA compliant messaging solution?
It’s important to select a third party who understands and adheres to HIPAA, including the requirements of the Security Rule. To learn more about what to look for in choosing a text messaging provider, read 12 Questions to Ask Before Selecting a Healthcare Text Messaging Solution.
